Job Details
Accounts Payable Supervisor
Staff
Melbourne

Florida Tech is currently searching for a Supervisor for the Accounts Payable department. This is a full-time position.

The Accounts Payable Supervisor manages all aspects of the Accounts Payable function, ensuring the accurate and timely payment of all invoices, and expense reports while maintaining appropriate internal controls.  

Responsibilities include but are not limited to:

  • Review, approve, and process applicable invoice, expense, and accounting reports to ensure accuracy and correct accounts payable register.
  • Oversee accounts payable monthly close process, reconcile all required accounts including University credit cards, bookstore transactions, and invoices to all student accounts.
  • Produce and review vendor IRS form W-9's for accuracy and completeness.  Monitor vendor database to ensure that data is correctly entered to facilitate the 1099 process.  Prepare IRS Form 1099 for all eligible vendors and file appropriate reports to the IRS
  • Manage AP staff with professional selection hires, training, training oversight, and supervision.  Perform regular performance evaluation of staff to assure departmental efficiency and effectiveness and University accountability.  
  • Maintain system policies and procedures to assure accounts payable functions are executed in accordance with University guidelines.
  • Assure maintenance of professional relationship with departmental vendors and suppliers.
  • Assure daily review and approval of invoices in the approval queue for timely payment, including review of NSF invoices and non-PO payments.
  • Manage the escheatment process from due diligence letters to void stale dated checks and to provide appropriate name and address data for escheatment reporting to states and other agencies.
  • Prepare daily and monthly journal entries required by the accounting system.
  • Assure accurate disbursement files through the bank portal as required.
  • Knowledge of and experience with Workday Financials would be professional positive benefit.

 

Education / skills required:

  • Bachelor's degree, with preference for finance, accounting, or business.  
  • Minimum 2–5 years of relevant work experience required
  • Accuracy in interpretation of invoices and assignment of appropriate accounting codes.

* Official transcripts of all collegiate work must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). *Required certification or license must be uploaded when submitting application for employment.

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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