Job Details
Administrative Assistant II (SBA)

Florida Institute of Technology is currently searching for an Administrative Assistant II for the School of Behavioral Analysis.  This position is full-time.


Responsibilities include but are not limited to:

• Receives and responds to moderately complex correspondence following established procedures. Solves general problems for customers about department activities, policies or procedures. Answers telephone calls or greets visitors. Answers questions and provides information concerning department or refers the customer to the appropriate person
• Collects, compiles, and analyzes moderately complex information for inclusion in reports and/or presentation materials. Creates and produces a variety of moderately complex documents, reports, or proposals for the department. Prepares charts, graphs and / or tables as necessary
• Performs data entry and maintains record keeping using departmental databases or spreadsheets. Inputs information such as mailing lists, budget reports, faculty data, etc. into databases or spreadsheets. Verifies information for accuracy
• Petition to Graduate - prompt students when it is time for them to petition to graduate and collect necessary documentation (Petition to graduate form / Program Plan). Gather signatures, save a copy of the signed forms in the appropriate shared folder and submit to Registrar
• Review Program Plan Projections at the end beginning of each semester for all students under your assigned faculty; enter projections into database as well as into the Word document for faculty and mentors to view. Identify any deviation from program plan
• Performs general office support such as sorting / distributing mail, copying, faxing documents, filing, and supply inventory
• May handle one or more projects. May work with or serve on a variety of committees; collect agenda items, prepare and disseminate agendas; prepare minutes
• Composes memos and transcribes notes. Drafts and modifies moderately complex correspondence; proofs and edits documents and presentations



Education/Skills required:

• High school diploma
• Minimum 2 years of office experience
• Strong organizational and time management skills
• Ability to work with a team
• Excellent written and verbal communication skills
• Strong computer skills: Microsoft Word, Excel, PowerPoint, and Outlook

* Official transcripts of all collegiate work must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). Required certification or license must be uploaded when submitting application for employment.

Equal Opportunity Employer  Minorities/Women/Veterans/Disabled

We are an E-verify employer