Job Details
Administrative Assistant II (School of Arts and Communication)
Staff
Melbourne

Florida Institute of Technology is currently searching for an Administrative Assistant II for the School of Arts & Communication.  This position is full-time. 

 

 

Responsibilities include:

• Provide administrative, technical, and general office support to faculty, adjuncts, and students, such as sorting/distribution of mail, copying and faxing documents, filing and supply inventory.
• Research, analyze, and prepare customized reports.
• Assist students with course registration inquiries, changes to course schedules, and guide students in completing paper and electronic forms.
• Schedule room reservations and student appointments for English proficiency testing.
• Draft and modify moderately complex documents, reports, or proposals for the School.
• Receive and respond to moderately complex correspondence following established procedures, solving general problems for customers about the School.
• Order textbook desk copies from individual publishers; track and distribute to faculty members.
• Prepare materials for assessment testing, manage the data collection and report processes.
• Maintain a database of archived records in accordance with university retention policy.
• Prioritize & schedule meetings and appointments; maintain multiple calendars.
• Produce creative, artistic flyers and special event materials, supporting the lead faculty member with promotion.
• Assist the manager with hiring procedures for student and adjunct employment within the School.
• Assist the manager with financial forms and processes.
• Plan work assignments and provide supervision to assigned student employees.
• Participate in staff meetings and administrative operational planning.

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Desired Qualifications:

• Associate’s degree or equivalent work experience
• Proven organizational skills with attention to detail
• Advanced level of proficiency in Microsoft Office applications; design/layout or publisher software experience is a plus
• Demonstrated project management, problem solving and critical thinking skills
• Commitment to excellence and accountability with strong customer service skills
• Ability to establish and maintain effective working relationships with employees and the public
• Commitment to team-oriented goals and the desire to contribute to operational success

* Official transcripts of all collegiate work must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). Required certification or license must be uploaded when submitting application for employment.

Equal Opportunity Employer  Minorities/Women/Veterans/Disabled

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