Job Details
Grant and Contract Officer
Staff
Melbourne

Florida Tech is now recruiting for a Grant and Contract Officer for the Office of Research.  This is a full-time position.

The Grant and Contract Officer position will report to the Senior Vice President for Research and is responsible for the management of a comprehensive pre-award portfolio and oversight of compliance functions.

This includes developing applications, conducting ongoing compliance review to ensure accountability to sponsors, and submitting grants, contracts, and cooperative agreements to foundations, associations, corporations, and federal and state agencies to support research, residential fellowships, instructional activities, and service programs. Working in collaboration with faculty, deans, finance, and other relevant stakeholders, this position serves as a key resource when identifying and resolving compliance issues that arise throughout the lifecycle of an award. This position will serve as the primary point of contact for all communication with faculty, university departments, and sponsors, facilitating collaboration across departments while delivering a high level of customer service and support.

A significant portion of the position will be to engage, support, and assist faculty in the administrative development of proposals. The Grant and Contract Officer will provide training, information, and guidance to faculty at all career stages.

 

 

Essential Functions
• Guides faculty and staff in the development and preparation of research proposal submissions, contracts, agreements, and subcontracts. This includes the review of application documentation and funding requirements.
• Provides functional direction and advice to colleagues and support staff regarding research compliance to include Export Control, IACUC and IRB.  Supervises and trains staff. Keeps abreast of new developments in federal regulations, policies, and adjusts procedures accordingly.
• Guides faculty and staff in the development of Technology Control Plans and compliance with Export Control regulations.  Experienced in the activities involved with compliance to ITAR, EAR and OFAC regulations.  Actively manages an export controlled portfolio.
• Provides advice and guidance on all sponsored research issues as they arise, taking a proactive approach when possible.
• Can independently analyze/build applications prior to submission including complete budget development.
• Responsible for compliance review of relevant regulations, proposal guidelines and all award Terms and Conditions. Addresses compliance concerns as they arise.
• Reviews financial and technical reporting requirements, including deliverable deadlines.
• Ensures adherence to pre-award procedures.
• Ensures adherence to post-award procedures, including the preliminary review of all draft contracts for discrepancies with Master Agreements and University templates.
• Provides ongoing support working directly with Faculty and sponsors to process deliverables, modifications, and agreements.
• Provides ongoing project management working directly with faculty and university post-award personnel to process deliverables, modifications, and agreements.
• Acts as the operational liaison for all verbal and written communication between faculty, university departments, sponsors, and other agencies as necessary, as related to research administration functions, ensuring compliance. Serving as an expert resource, drafts formal responses to relevant agencies including, but not limited to, requests for proposals, contracts, service quotations, and agreements.
• Be cross-trained and provide back-up for others in the office during absences and vacations as needed.
• In conjunction with the Office of Research management team and Senior VP for Research, develops internal policies and procedures regarding sponsored research and projects, with the goal of creating an increasingly effective customer service experience.
• Attend meetings, training sessions and conferences as needed to support the essential functions of the position.
• As a grant and contract officer, this position will have a complex growing portfolio with administratively sophisticated awards (specifically programmatic awards), manage financial and technical reporting requirements, risk mitigation, problem resolution, etc.
• Provide analysis on a complex array of issues, especially reviewing award Terms and Conditions whose policies may prove to be in contradiction with those of the University. Negotiates or rejects awards as appropriate.
• Other Duties as Assigned.
 

 

 

Minimum Qualifications:

• 5+ years of professional experience with sponsored projects administration in a college or university setting, serving as an Authorized Organizational Representative (allowed to submit grants).
• Bachelor’s degree
• As a consultant and mentor, qualified candidates will be able to demonstrate the following competencies: a) exemplary written and verbal communication skills; b) building and maintaining professional networks; c) building customer (constituency) loyalty; c) professional and effective persuasive skills; d) budget development skills.
• Familiarity with pre-award file management and data management systems or other relational databases.
• Demonstrated knowledge in the areas of pre-award and post-award administration (compliance, budget development, expense forecasting, submission, and financial reporting)
• Demonstrated experience with training or instruction.
• Experience in electronic submissions using the online portals of foundations and federal agencies, as well as system-to-system (S2S) software used to facilitate electronic submissions.
• Ability to make timely decisions, especially in difficult situations, and communicate them professionally and diplomatically to others.
• Demonstrated ability to incorporate new ideas into practice.
• Ability to manage multiple projects and shifting priorities, and self-prioritize in a deadline-driven environment.
• Demonstrated ability to build cordial working relationships within the institution, especially with faculty members, and effective partnerships with external collaborators.

Desired Qualifications:
• Certified Research Administrator certificate
• Experience with pre- and post-award responsibilities
• Experience with grant management software and database management
• Experience with oversight of Export Control, IRB and IACUC projects.
• Oversight of compliance personnel specialized in IRB and IACUC.

* Official transcripts of all collegiate work must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). *Required certification or license must be uploaded when submitting application for employment.

Equal Opportunity Employer  Minorities/Women/Veterans/Disabled

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